Virtual communication & the corporate world!

Hello readers, welcome to the virtual communication & the corporate world, a guide to help you with the most effective communication, virtually! As virtual meetings, emails, and instant messages take centre stage, the need to adapt and excel in the realm of virtual communication has never been more critical. But fear not! This guide is here to equip you with the knowledge, tips, and strategies you need to navigate the virtual communication landscape like a pro.

In this guide, we’ll learn all about corporate communication, and effective ways to interact in a virtual setting. Let’s get started!

What is corporate communication?

Corporate communication is a set of activities involved in managing and orchestrating all internal and external communications aimed at creating a favourable point of view among stakeholders on which the company depends. While there are many forms of corporate communication, the most commonly used is Email, followed by text! But when in a physical workplace, the most common is for you to be present in meetings, and interact face-to-face with your manager and colleagues.

What is virtual communication?

Virtual communication is any communication that happens over technology rather than in person. Such communication can happen in real-time (synchronously) and asynchronously. For a corporate, virtual communication is more likely to be In the form of video meetings, emails and texts!

Let’s start with our very first and most important presence,

The virtual Meeting

Virtual meetings have become an integral part of remote workplaces, it is also a great opportunity for you to collaborate with your team!

Here are a few key elements that contribute towards a successful virtual meeting:

#1 Prepare

• Clearly describe the goal and agenda of your meeting, if not conducted by you, ask the host to do so. It is essential for the team not to waste time talking about an aimless topic in a meeting.
• Prioritise any time zone differences the team members may have.
• Send meeting invitation in advance so it’s planned and prepared.

#2 Engage

• Encourage the use of video to get build a connection even though virtual.
• Have everyone share their ideas and contribute to any plans.

#3 Ettiquetes

• It is important to have virtual meeting etiquette.
• Mute yourself when not speaking, use the voice isolation feature to avoid any background noise.
• Check your mic and camera in advance to avoid the nervous tension of “inaudible” or “invisible”.
• When in larger meetings, use hand raise emoji before speaking.

#4 Wrap Up

• Always wrap up meetings by summarizing the points you discussed.
• You can also share meeting minutes or recordings of the meeting for anyone to catch up and keep up with.
• Take feedback from members to provide a sense of importance.

#5 Fatigue

• When working on big projects, or longer meetings, always have a break!

• Have coffee together or distract yourselves with different topics.

The next thing that is most commonly used in virtual corporate is emails & texts!

There’s definitely an art of crafting effective written communication in a virtual workplace:

Crystal Clear

Make your email or texts clear and concise. Structure your message in a way it is effective to read.

Tone It

Set the tone of your message well! This will help you deliver your thoughts well. Make sure you have a balance between professionalism and friendliness.

Formality

While drafting any email take into consideration, the level of formality. Draft your subject line, salutations and sign-offs accordingly.

Nail it

Polish your written communication with minimalism, whether an email or a report, always remember bullet points are key. Enhance readability with bullet points, headings and sub-headings.

Proofread

Always double-check to ensure flawless communication!

Use tools like Grammarly to avoid any language mistakes!

Apart from virtual meetings and written communications, it is quite essential to build strong and long-lasting relationship. Always be open to informal team session in order to get to know teammates well and in personal level.

• Schedule a virtual meet-up, discuss hobbies and interests, and favourite shows.
• Celebrate birthdays and anniversaries together.
• Foster a culture of transparency, and effective communication in decision-making.
• Encourage honest reviews and feedback
• Build a team through different events, and invite guest speakers for an interactive session.
• Recognise and appreciate diversity in the workplace, and learn about each of them.
• Determine the most suitable communication channels for project updates and discussions.
• Check-in with everyone to ensure everything is going great in their work and personal life.

But, But, But……..

Virtual dynamics are changing, and so will the virtual communication evolve.

Here are some exciting future trends that are shaping the landscape of virtual communication in the corporate world.

#1 Virtual Reality (VRs)

VRs are expected to change how the meetings are to be conducted, imagine being able to be right there in the conference room, crazy right? Not ever organisation has accepted it but we’ll see most of it in the future!

#2 Argumented Reality (ARs)

This will transform how we collaborate on projects and take it to the next level! With AR tools, team members can overlay digital information onto their physical environment, making it easier to collaborate on complex tasks, share ideas, and visualize data in a more tangible way.

#3 Artificial intelligence

AI in virtual assistance will be seen more than ever. AI powered assistants will be able to schedule meetings, book appointments, buy your tickets, translate, draft emails and might as well make you your coffee.

#4 Holographic Telepresence

You might not have heard of this one but, Holographic telepresence will take virtual meetings to a whole new level. Participants will be able to project lifelike 3D holograms of themselves into virtual meetings, creating a more realistic and interactive experience.

#5 Eco-friendly

With such real-time meeting experiences, virtual communication contributes to being sustainable and not having to travel places.

In conclusion, this guide helps you with your present virtual communication techniques and informs you about the future of virtual communications. The future carries some amazing tools that we all are eagerly waiting to experience. By implementing tips mentioned, you will be able to better deliver yourself in a virtual setting.

Until next blog, enjoy your virtual workplaces.